Official 2017 PMA Supplier Showcase Rules

  1. Table rental is $575 for PMA members and $1,000 for non-members. The exposition is for all Suppliers, manufacturers and service providers for the polyurethane industry.
     
  2. Table rental fee covers: one (1) 6-foot by 30-inch draped table, sign with your company name, standard 110 electrical outlet if required, and chairs as needed.
     
  3. Table cancellation: Showcase exhibitors who cancel on or before Friday, March 24, 2017, will be refunded 100% of the amount paid. Cancellations after that will be refunded the rental fee less a $100 administrative charge.
     
  4. Participation: Acceptance and participation of exhibitors will be at the sole discretion of PMA. Only PMA Supplier members and prospective Supplier members (at the discretion of the PMA Board of Directors) may exhibit at the Supplier Showcase.
     
  5. Attendance: All exhibitor participants must be separately registered for the PMA 2017 Annual Meeting and pay the registration fee.
     
  6. Allocation of space: Table space is assigned by PMA on a first-come, first-served basis. Table assignments will only be made by PMA upon receipt of signed, Supplier Showcase Contract and full payment. No claim or objection from any exhibitor shall be entertained regarding rejection of application or allotment of space.
     
  7. Possession of space shall be given on Tuesday, May 9, 2017, at 7:00 am. Displays must be ready by 2:00 pm.
     
  8. Exhibits must be down by 5:15 pm on Tuesday, May 9, 2017.
     
  9. Exhibitors wishing to insure their goods must do so at their own expense.
     
  10. Entry/exit of exhibitors shall be on the basis of 2017 Annual Meeting name badges issued by PMA at registration.
     
  11. Liability and indemnification: Neither PMA, its officers, directors, staff, or agents nor the management of the site shall be liable for damage, loss, or destruction of the exhibits by reason of re, theft, accident or other causes. Exhibitors shall rent exhibit space at their sole risk. Neither PMA, its officers, directors, staff, or agents nor the management of the site nor any of their employees, agents or servants will be accountable or liable for accidents to exhibitors, their employees, agents or servants. The exhibitor shall be liable to PMA, its officers, directors, staff, or agents and/or the site for any damage done to the building and/or the furniture and fixtures contained therein which shall occur through the acts or omissions of the exhibitor, its employees, agents or servants. The exhibitor agrees to indemnify, save harmless, and defend PMA, its officers, directors, staff, or agents against any liability, claim or expense resulting from any injury or damage to any person or property which occurs within the exhibitor’s exhibit space or as the result of any act or omission of the exhibitor, its employees, agents or servants. PMA, its officers, directors, staff, or agents is not liable for any lost, misdirected, mislabeled, or rejected shipments for materials shipped prior to Showcase and on day of Showcase.
     
  12. All showcase and registration prices are in US dollars. 

General Rules

  1. Space allotted to the approved exhibitor is to be used exclusively by exhibitor for display as approved by PMA. Subletting the allotted space is not permitted. Violation of this clause may lead to cancellation of space allotted and forfeiture of space rental fee paid to PMA.
     
  2. Exhibitor must abide by the rules and policies of Westin Bayshore Hotel and PMA, failing which the table can be closed down.
     
  3. In the event of postponement/abandonment/cancellation of the Showcase or in the case of exhibits not being dis- played due to any reason beyond the control of PMA, PMA shall not be liable for any loss or liability.
     
  4. No noisy or obstructive work will be permitted during exhibition hours.
     
  5. The decision of PMA shall be final and binding on the exhibitor in regards to the interpretation of these and all other rules and regulations applicable to PMA Supplier Showcase.
     
  6. Persons qualified to discuss details of the display must staff Showcase tables. Competitor’s products may not be displayed, referenced, or otherwise employed for comparative purposes.
     
  7. Persons staffing an exhibitor’s table must conduct themselves in a responsible and civil manner at all times.
     
  8. Distribution of literature or samples shall be limited to the exhibitor’s table.
     
  9. Exhibitors shall not schedule, foster or conduct outside activities that would take qualified attendees from the Showcase during exhibit hours.
     
  10. Activities cannot result in excessive obstruction of the aisles or prevent ready access to nearby exhibitors’ tables.
     
  11. The assembling of attendees in any meeting room, hotel suite, or special function room by any exhibitor or organization for business, social or other purposes is prohibited without the consent of PMA.
     
  12. Music is not permitted.
     
  13. Exhibitors cannot offer liquor, food or entertainment on the exhibition floor. 
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